Employment Opportunities

POSITION: WYSO Center Event Staff
POSTING DATE: February 3, 2025
CLOSING DATE: Until filled
START DATE: February 24, 2025
NUMBER OF POSITIONS: 4
LOCATION: WYSO Center for Music
COMPENSATION: $16.00/hour
CERTIFICATION: CPR/First Aid recommended – training provided upon hire

Position Summary

The WYSO Center for Music is seeking enthusiastic and dependable individuals to join our events team. Event Staffing will play a vital role in ensuring smooth operations at WYSO Center events by assisting guests, supporting programming, and maintaining a welcoming and safe environment.

Duties & Responsibilities

• Provide assistance at WYSO Center events and programs to ensure smooth execution.
• Welcome and assist guests by answering inquiries, providing program information, and addressing concerns.
• Enforce facility rules and policies to ensure a safe and enjoyable experience for all attendees.
• Assist the Event Manager in event setup, facilitation, and breakdown.
• Perform light cleaning duties to maintain a tidy and professional event space.
• Respond to emergencies, including administering first aid as needed (training provided).
• Communicate effectively with parents, program participants, and community members.
• Report any safety concerns or equipment issues to the Facility Director.
• Attend required training sessions as scheduled by supervising staff.

Qualifications

• Must be at least 18 years old.
• Strong communication and interpersonal skills to effectively engage with the public and staff.
• Ability to work with both youth and adults in a professional and friendly manner.
• Physical capability to work long hours during events and perform tasks such as lifting, standing, and moving equipment.
• Ability to respond appropriately to emergencies, including fire evacuations, medical situations, or other urgent needs.
• Must pass a background check.
• Availability to work flexible hours, including evenings and weekends.
• Familiarity with or willingness to learn how to use various equipment, including A/V technology and event management tools.

Application Process

To apply, please submit a resume and cover letter to:

Ethan Hanzel
Events & Assistant Facility Manager
Email: ethan@wysomusic.org

Hiring Authority

Roger Seaver – Facility Director
Ethan Hanzel – Events & Assistant Facility Manager
WYSO Center for Music
1118 E. Washington Ave.
Madison, WI 53703

The WYSO Center for Music is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, gender identity, age, military status, or

About the job

The Development Intern provides general support to the Development Department. The Development Department creates and implements the organization’s fundraising efforts in both creative and strategic ways. The Development Intern will be working under the supervision of the Development Department on donor relations, community engagement, and events.

What will the intern learn through this internship?

The intern will have the opportunity to work on one or more portfolio-building projects in the development space, including but not limited to: grant writing, prospect research, corporate social responsibility, board relations, mission advancement planning, data management and analysis, and events management.

Essential Duties and Responsibilities:

• Assist with maintaining database records
• Conduct research on potential donors, alumni and members
• Provide support in sending mailings and invitations and summarize potential donor engagement opportunities
• Implement marketing strategies and create marketing materials
• Assist with copy editing and preparing of proposals and reports
• Track deliverables and maintain calendars, as necessary
• Assist with special events in preparation and logistics for events
• Plan and present creative donor engagement opportunities for events
• Depending on availability, provide assistance at events
• The internship position will also have its share of administrative support including but not limited to stuffing envelopes and administrative duties like proofreading, file cleaning, and data entry and reporting.

Desired Skills and Experience:

• Strong computer and research skills
• Strong communication and interpersonal skills, including in-person, telephone, and email
• Organized and detail-oriented approach to projects
• Ability to prioritize duties, meet deadlines, and be a team player
• Ability to work independently within the guidelines of a project?
• Event planning experience is a plus

Interest in music is a plus.

Education:

Undergraduate student currently enrolled.

Compensation:

$18 per hour

Start Date:

May 27, 2025

End Date:

August 15, 2025

Time Commitment:

20 hours/week (can be flexible based on college or university needs if internship is required for course credit)

Submission Deadline:

April 27, 2025

Application Instructions:

APPLY VIA INDEED. Please include a resume and cover letter, all in PDF format.

Wisconsin Youth Symphony Orchestras Inc. is committed to recruiting, retaining, and developing staff from a diversity of backgrounds, including members of racial and ethnic minorities, LGBTQ people, people with disabilities, people of all socioeconomic backgrounds, people of all nationalities, and veterans of the U.S. Armed Forces. We believe that a diverse staff and an inclusive work environment that welcomes a range of perspectives make us stronger and more effective.

About the job

The Graphic Design Intern provides visual design support to WYSO’s marketing and communications efforts. Working under the supervision of the Marketing & Communications Manager, the intern will assist in designing a variety of print and digital materials that support both WYSO and the WYSO Center for Music. This position offers the opportunity to contribute to meaningful projects while gaining real-world experience in nonprofit arts marketing and design.

What will the intern learn through this internship?

The intern will have the opportunity to work on one or more portfolio-building design projects, including but not limited to: print brochures, social media graphics, digital signage, concert programs, advertisements, and website updates. This internship provides hands-on experience with nonprofit branding, arts communications, and promotional design for both youth orchestra programs and a performing arts facility.

Essential Duties and Responsibilities:

• Design print brochures, flyers, concert programs, and promotional materials
• Create social media graphics and digital advertisements
• Assist with WordPress website updates and digital banners
• Design assets for digital signage and on-site marketing
• Collaborate with WYSO Center for Music on facility rental marketing materials
• Support visual branding and storytelling across WYSO’s public communications
• Respond to feedback and revise design drafts to meet project goals
• Perform occasional administrative tasks as needed related to communications

Desired Skills and Experience:

• Proficiency in Adobe Creative Suite (especially InDesign, Illustrator, and Photoshop)
• Familiarity with WordPress or basic web design principles
• Strong eye for typography, layout, and visual consistency
• Ability to manage multiple design projects and meet deadlines
• Interest in music, the arts, or nonprofit work is a plus
• Organized, detail-oriented, and capable of working both independently and collaboratively

Education:

Undergraduate student currently enrolled in a graphic design, communications, marketing, or related program.

Compensation:

$18 per hour

Start Date:

June 2, 2025

End Date:

August 22, 2025

Time Commitment:

20 hours/week (can be flexible based on college or university needs if internship is required for course credit)

Submission Deadline:

April 27, 2025

Application Instructions:

Please include a resume, cover letter, and design portfolio (PDF or online link).
Send all materials (PDF format preferred) to: jake@wysomusic.org

Wisconsin Youth Symphony Orchestras Inc. is committed to recruiting, retaining, and developing staff from a diversity of backgrounds, including members of racial and ethnic minorities, LGBTQ people, people with disabilities, people of all socioeconomic backgrounds, people of all nationalities, and veterans of the U.S. Armed Forces. We believe that a diverse staff and an inclusive work environment that welcomes a range of perspectives make us stronger and more effective.